Privacy Policy
The Imagery Studio LLC
Effective Date: May 1st, 2026
Website: theimagerystudio.com
Business Location: Worcester, Massachusetts
The Imagery Studio LLC (“The Imagery Studio,” “TIS,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, store, and protect information you provide when you visit our website, contact us, book a consultation, schedule a photography session, purchase products, participate in coaching, hypnosis, breathwork, consulting, or inner work services, or otherwise interact with our business.
By using our website or submitting information to us, you agree to this Privacy Policy.
1. Information We Collect
We may collect personal information that you voluntarily provide to us, including your name, email address, phone number, mailing address, session preferences, inquiry details, booking information, payment information, image selections, product orders, and other information related to your experience with us.
For photography services, we may collect information related to your portrait session, such as wardrobe preferences, session goals, image selections, gallery activity, product orders, retouching requests, and communication about your experience.
For coaching, consulting, hypnosis, breathwork, somatic, or inner work services, we may collect information you choose to share through inquiry forms, intake forms, consultations, session notes, emails, messages, or conversations. This may include personal reflections, goals, preferences, emotional themes, life experiences, or other information you choose to provide.
We may also collect website and technical information, such as your IP address, browser type, device information, pages visited, referring links, general location data, and website usage activity.
2. How We Use Your Information
We may use your information to:
Respond to your inquiries
Schedule consultations, sessions, appointments, or calls
Provide photography, coaching, consulting, hypnosis, breathwork, somatic, or inner work services
Prepare for your session or experience
Create and deliver photography galleries, digital files, prints, albums, wall art, and other products
Process contracts, invoices, payments, and orders
Send appointment confirmations, reminders, and follow-up communications
Provide customer support and client care
Send newsletters, updates, promotions, or educational content when you have opted in
Improve our website, services, marketing, workflow, and client experience
Maintain business, tax, legal, accounting, and administrative records
Protect the rights, safety, and property of The Imagery Studio, our clients, and our business
3. Photography, Images, and Client Privacy
We understand that photography sessions, especially women’s portraiture, boudoir, maternity, personal branding, and other intimate or personal portrait experiences, can be deeply meaningful and private.
Your photographs will not be sold to third parties.
We do not publicly share client images on our website, social media, advertising, printed materials, studio samples, portfolio, or promotional content unless permitted by a signed agreement, model release, written consent, or other documented permission.
If you do not want your images shared publicly, please tell us during the booking process so your preferences can be clearly documented.
A Privacy Policy is not the same as a model release. Image-sharing permissions may be handled separately through your photography agreement, model release, written consent, or other client documentation.
4. Coaching, Consulting, Hypnosis, Breathwork, and Inner Work Privacy
Our coaching, consulting, hypnosis, breathwork, somatic, and inner work services may involve personal reflection and sensitive conversation. You are always encouraged to share only what feels appropriate, relevant, and comfortable for the service being provided.
We treat your personal information with care and respect. However, we are not a medical provider, psychotherapist, psychiatrist, or crisis intervention service, and our work does not create a therapist-client, doctor-patient, or clinical relationship.
We make reasonable efforts to keep client information private, but confidentiality may be limited when disclosure is required by law, necessary to protect safety, required for payment, tax, legal, or business purposes, or authorized by you.
5. Sensitive Personal Information
Because our services may involve personal transformation, body image, self-esteem, emotional reflection, breathwork, hypnosis, or somatic awareness, you may choose to share sensitive personal information.
We do not require you to disclose medical diagnoses, trauma history, religious beliefs, sexual history, family history, mental health information, or other highly sensitive information unless you choose to share it.
Please share only what feels appropriate and necessary for the service you are receiving.
If you are experiencing a medical emergency, mental health crisis, suicidal thoughts, or severe emotional distress, please contact emergency services, a licensed mental health professional, or a crisis support service immediately.
6. Payments and Financial Information
We may use third-party payment processors to securely process payments. We do not intentionally store full credit card details on our website or in our own systems unless processed through a secure third-party platform.
Payment processors may collect and process your payment information according to their own privacy policies and security practices.
7. Third-Party Services
We may use third-party platforms and tools to operate our business, including but not limited to:
Website hosting platforms
Contact forms
Scheduling software
Email marketing systems
Customer relationship management platforms
Online gallery systems
Payment processors
Video conferencing platforms
Cloud storage services
Analytics tools
Advertising platforms
AI-supported business tools
Client communication systems
These third parties may collect, process, transmit, or store information as necessary to provide their services. Their use of information is governed by their own privacy policies and terms.
8. AI-Supported Tools
We may use AI-supported tools to assist with administrative, creative, or operational tasks such as drafting communications, organizing inquiries, improving workflows, summarizing business information, supporting client communication, editing, culling, retouching, or improving the client experience.
We do not use AI tools as a substitute for professional judgment, client consent, therapeutic care, medical advice, or licensed mental health support.
We do not intentionally upload private client images, private session notes, coaching intake forms, hypnosis-related information, breathwork-related information, or sensitive personal communications into public AI tools for the purpose of training public AI models.
If AI-assisted tools are used in photography production, editing, retouching, workflow, marketing, or business administration, we use them with reasonable privacy safeguards.
9. SMS / Text Message Communications
If you opt in to receive text messages from The Imagery Studio LLC, your mobile number and SMS consent information may be used for appointment confirmations, reminders, client communication, customer service, follow-ups, and promotional messages you specifically agreed to receive.
We do not sell or share SMS opt-in data with third parties for their own marketing purposes.
Message and data rates may apply. Message frequency may vary. You may opt out of text messages at any time by replying STOP, or request help by replying HELP, where available.
10. Email Communications
By submitting your contact information, booking a consultation, or becoming a client, you may receive service-related emails from us, including appointment confirmations, preparation guides, contracts, invoices, gallery notices, reminders, and follow-up messages.
If you opt in to receive marketing emails, newsletters, promotions, or educational content, you may unsubscribe at any time by using the unsubscribe link in the email or by contacting us directly.
11. Cookies, Analytics, and Advertising
Our website may use cookies, pixels, analytics tools, and similar technologies to understand website traffic, improve the user experience, measure marketing performance, and show relevant content or ads.
We may use tools such as Google Analytics, Google Ads, Meta/Facebook Pixel, Instagram advertising tools, or similar platforms.
These tools may collect information about how you interact with our website and may use cookies or pixels to help measure website activity and advertising effectiveness.
You may adjust your browser settings to limit or disable cookies. Some website features may not function properly if cookies are disabled.
12. We Do Not Sell Your Personal Information
We do not sell your personal information.
We do not sell client photographs, private client stories, session notes, coaching information, hypnosis-related information, breathwork-related information, inquiry details, SMS opt-in data, or private communications.
13. Image Storage and File Retention
We may retain photography files, galleries, digital images, contracts, invoices, client communications, and order history for business, legal, tax, archival, customer service, and recordkeeping purposes.
We do not guarantee permanent storage of client images unless specifically stated in writing.
Clients are responsible for downloading, backing up, and safely storing purchased digital files after delivery.
14. Coaching, Hypnosis, Breathwork, and Session Records
We may retain intake forms, notes, session-related communications, appointment history, and related information for business, legal, tax, administrative, and client service purposes.
We do not guarantee permanent storage of session notes, recordings, forms, or related materials unless specifically stated in writing.
If a session is recorded, you will be informed, and recording will only occur with your permission.
15. Minors
We do not knowingly collect personal information from children under 13 through our website without parental or guardian consent.
For photography sessions involving minors, a parent or legal guardian must participate in the booking and consent process.
For coaching, hypnosis, breathwork, or inner work services involving minors, parent or legal guardian consent may be required, and additional limitations may apply.
16. How We Protect Your Information
We take reasonable steps to protect personal information from unauthorized access, misuse, loss, disclosure, or alteration.
However, no website, email, digital platform, cloud system, payment processor, text message system, or online storage method can be guaranteed to be 100% secure.
By using our website or services, you acknowledge that electronic communication and digital storage involve some level of risk.
17. Your Privacy Choices
You may contact us to request that we update, correct, or delete certain personal information, subject to legal, contractual, tax, business, or recordkeeping obligations.
You may also contact us to update your communication preferences or unsubscribe from marketing communications.
18. Links to Other Websites
Our website may contain links to third-party websites, platforms, or resources. We are not responsible for the privacy practices, content, policies, or security of those external websites.
19. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date.
Your continued use of our website or services after updates are posted means you accept the revised Privacy Policy.
20. Contact Us
For questions about this Privacy Policy or your personal information, please contact:
The Imagery Studio LLC
Worcester, Massachusetts
Email: info@theimagerystudio.com
Phone: +1(508)579-8080
Website: theimagerystudio.com